RosterRoster replaces the three-spreadsheet chaos of AIA chapter administration — dues tracking, CPD compliance, license renewals, and chapter communications — with a single dashboard that updates itself.
| Member | Status | CPD Hrs | Dues | License | Renewal |
|---|---|---|---|---|---|
Sarah Chen, AIA Principal | Active | 24 | Paid | CA #12847 | Mar 2027 |
Marcus Webb, AIA Associate | Active | 18 | Paid | CA #09312 | Jun 2026 |
Priya Nair, Assoc. AIA Intern | Active | 11 | Pending | — | — |
James Okafor, AIA Senior | Expiring | 20 | Paid | CA #15503 | Apr 2026 |
Elena Vasquez, AIA Principal | Active | 28 | Paid | CA #11230 | Jan 2027 |
You have three Excel files open. Member_Master_v7_FINAL.xlsx. CPD_Tracker_2025.xlsx. Dues_Reconciliation_Q4.xlsx. They don't talk to each other. Kevin Hartley appears three times. One entry shows him paid. Two show him overdue. You don't know which is real.
Roster ingests your existing spreadsheets, resolves duplicates, reconciles payment records, and surfaces every at-risk member — without a single manual entry from you.
From CPD hour tracking to board-ready reporting, Roster covers every workflow AIA chapter admins run — without stitching together five different tools.
Hours pull automatically from AIA Learning, CES providers, and manual uploads. Roster maps every credit to the correct LU+HSW category, flags gaps against your state's minimums, and generates board-ready compliance reports in one click.
Stripe-powered invoicing with automatic reminders at 30, 14, and 7 days. Bounced payments trigger a retry sequence. Every transaction reconciles to the member record instantly.
Roster monitors license expiration dates across all 50 state boards, fires personalized renewal notices, and flags members whose stamps may be invalid before they sign drawings.
Segment your membership by status, dues tier, license state, or CPD standing. Send targeted emails from your chapter address, track opens, and log every send to the member record automatically.
One-click exports for AIA national reporting requirements, state board audits, and chapter board meetings. Formatted, accurate, and stamped with the pull date — no manual formatting required.
We'll build a personalized dashboard preview with your chapter's member count and compliance profile. No commitment, no credit card.
The 27-point checklist AIA chapter admins use before every state board audit. Free PDF, immediate download.
Admins who wiped the
condensation off the glass.
"I used to spend every first Monday of the month reconciling three spreadsheets. Now I open Roster, see exactly who's overdue, and send reminders in under ten minutes. The CPD compliance report used to take me half a day — it's one click now."
"We had three members stamp drawings with expired licenses last year. Roster would have caught all of them at 60 days out. That's the kind of liability exposure that ends careers. The renewal tracking alone is worth every dollar."
"State licensing board audits used to mean two weeks of pulling records manually. Now I export a formatted compliance report in about 45 seconds. The auditors actually commented on how clean our documentation was."